Best facility management software will be discussed in this article. No matter if you own a factory, construction site, educational facility, or corporate office, you will undoubtedly run into a number of issues with its upkeep and administration. Solutions for facility management serve the following purposes: Assist facility managers and business owners in making sure their structures are always in top condition and operating to their fullest potential. Even while you may have have a fixed asset management system in place, it is insufficient for complicated assets.
This article should be able to assist you if you believe it is time for you to invest in a facility management forum but are unsure of where to begin. For your convenience, we’ve put together a list of the top 20 facility management programmes. This ought to help you have a clearer understanding of what to look for while searching for one.
The management of facilities is not simple. However, it gets even more challenging if you rely on outdated techniques like spreadsheets or, worse, pen and paper.
However, there are many excellent facility management software options available, so why waste time doing this? You may effectively manage your assets with the help of these systems’ many multipurpose capabilities without having to physically be at your facility.
Nevertheless, 43.9 percent of facility managers and building owners still use Microsoft Excel to track their assets, despite the numerous advantages of adopting these platforms. Avoid making the same error. Make sure to use a facilities management system to strengthen your operations.
One benefit is that facility management systems can cut maintenance expenses by 3.3%. By enabling managers to proactively address problems at the facility, these technologies can also reduce downtimes in the event of equipment faults. Additionally, these kinds of tools can help you automate routine requests, improve work order procedures, and gain access to asset allocation analytics.
We’ve chosen the top 20 facility management programmes on the market to assist you in your search for one that may meet your organization’s demands. The products listed below were chosen based on a variety of criteria, including their ease of use, adaptability, scalability, and feature set. You will be able to check down your choices and gain a better knowledge of what various software solutions have to offer.
Top 20 Best Facility Management Software in 2024
Top 20 Best Facility Management Software in 2022 are explained here.
The goal of the facility management solution FMS:Workplace is to assist companies in getting the most out of their workspaces and assets. It gives users powerful planning and visualisation capabilities, as well as reporting choices, so they can receive data-driven insights into how they are using their facilities. Its features include lifespan planning, environmental effect analysis, scenario planning, financial forecasting for sustainability, and building evaluation tracking. Additionally, it has integrated service request management options.
Make careful to contact the vendor if you believe this product will work for your operations because they do not yet publicly disclose pricing.
Why Choose FMS:Workplace?
- Planning and optimization of the workspace. It has model integration, bi-directional sketching, visualisation, and scenario modelling capabilities. Users may plan and maximise the use of office floor space with the help of these capabilities, and they can also find any unused space that might be leased.
- Management of the entire asset inventory. Users have total control over asset inventory management using FMS:Workplace. It can assist you in keeping track of your assets across ownership, assignments, and locations. Additionally, the solution records maintenance histories so you can determine whether they are still current.
- Processes for centralised facility management. The platform is made up of eight parts, including asset, project, sustainability, move, move, and maintenance, real estate, and space management. Users may simply manage all facility management operations with these in one hub. Additionally, the platform is designed to interact with your current software ecosystem thanks to its integration features.
2. Hippo CMMS
A robust yet user-friendly maintenance management system is Hippo CMMS. This multi-awarded programme is entirely web-based and appropriate for a range of sectors, including manufacturing, healthcare, education, hospitality, and many more. It is designed up to support facility managers in maximising resources, ensuring compliance, and lowering maintenance costs.
Hippo CMMS offers three different pricing tiers: Hippo Starter ($39/month), Hippo Plus ($69/month), and Hippo Pro ($99/month). This is another facility management software alternative.
Why choose Hippo CMMS?
- Management of Work Orders. Daily, facility managers deal with a variety of work orders. It is challenging to decide which requests should be given priority as a result. The work order management module in the Hippo CMMS will evaluate each request’s urgency, place it in line for your personnel, and record it for future use, relieving you of some of the burden.
- Increased Compliance and Safety. Making sure that a facility conforms with industry standards and is safe for your staff to work in is one of the most important components of operating one. You can gain access to compliance management capabilities with Hippo CMMS, which will keep you informed about current requirements.
- Planning for maintenance. Planning your routine maintenance properly will lower your repair expenses. This is why Hippo CMMS features a built-in maintenance planning tool, allowing you to identify problems with your facility or equipment before they have an impact on your business’s operations.
The first mobile-only facility and asset management application is called UpKeep. This CMMS, which is trusted by over 50,000 users worldwide, can meet all of your requirements for work order management, task scheduling, barcode scanning, and inventory management. Because you may use the basic capabilities of this programme to manage as many work orders as you want for free, UpKeep is perfect for small enterprises and startups.
When your company expands, you may decide to sign up for subscription plans to have access to their more sophisticated features. Starter plan costs $35 per user per month; Professional plan costs $60 per user per month; Business Plus plan costs $100 per user per month; and Enterprise plan costs $180 per user per month.
Why choose UpKeep?
- A unique web portal. UpKeep’s bespoke public-facing portal will be a blessing for you if your business model mandates that you frequently share information about your facility with third parties. Customers and staff can submit requests using this function without downloading anything or making an account. They only need to supply their email address to retrieve the information of their order if they want to check the quality of their request.
Intelligent Monitoring Monnit, a low-cost smart monitoring company, and UpKeep have a close working relationship. As a result, clients are able to integrate their system with tools that enable real-time monitoring, information based on notifications, and comprehensive reports. Consequently, facility managers will be able to handle their assets more wisely.
- Instantaneous notifications. The corporate environment is accelerating further. You’ll need immediate alerts on anything going on in your facility if you want to stay informed. This function will foster greater workplace collaboration by keeping you and the rest of your staff informed about active task orders.
An application for facility management called Skedda Bookings is designed to make booking facilities simpler. This system is renowned for its strong data security requirements, outstanding uptime and performance, as well as first-rate customer assistance, making it ideal for handling meeting rooms, sporting stadiums, professional studios, or coworking spaces. The sole drawback to adopting this application is that since it lacks compliance solutions and service request systems, it might not be suitable for businesses searching for comprehensive facility management capabilities.
If this won’t be a problem for you, you can use Skedda Bookings through the Pro Pack, which costs $39 per month. They provide the basic functionality for free to smaller businesses with up to 5 administrators.
Why Choose Skedda Bookings?
- Calendar for bookings. To correctly organise their space, facility managers need to gain a complete visual picture of the area. With Skedda Bookings’ integrated booking calendar, you can quickly and easily make new reservations in addition to viewing existing ones.
- Modifiable User Interface because your facility management activities are distinct, you need solutions that take into account your preferences. The Skedda Bookings interface is completely customisable, making it simple to adapt the programme to your needs. You won’t need to rely on many applications to manage your bookings if you do it this way.
- Simple Online Payments. Through its interaction with Stripe, Skedda Bookings can accept payments online; this service will add an additional $19 to your subscription package. You may easily accept payments from clients in different countries thanks to this payment gateway connection. Even multiple payment methods will be offered to you by the system based on your business model.
With its user-friendly interface and customizable modules, FMX, a cloud-based computerised maintenance management system, makes facility management simple. It is an excellent tool that can speed up the operations of schools, manufacturing factories, property management firms, and restaurants. Reputable organisations like Avon, Wendy’s, Taco Bell, and the USDA use it. This is another facility management software alternative.
Its many features include room and resource scheduling, asset management, and maintenance tracking. FMX is accessible on both desktop and mobile devices and provides distinct price plans based on the requirements of your business.
Why choose FMX?
- Set up to suit your needs. If you have a certain idea for how your facility management software should operate. To match the needs of your operations, FMX can assist you in creating your own facility management system. The extremely adjustable interface of their product can be readily tailored to meet your demands. Simply inform their Customer Success Team, and they will be happy to help you.
- Top-notch customer service. FMX is renowned for skillfully delivering a customer service system. They have a 99 percent customer happiness rating, and their typical response time is 45 minutes. The team will make every effort to provide you with a prompt response if you have any questions or problems.
- Results-focused. FMX’s top priority is assisting facility managers in achieving their objectives. They will help you in reaching your goals, whether they include decreasing downtime, minimising expenses, or boosting production. You may use their feature-rich reporting and analytics module to make data-driven decisions about your facilities to make certain they are working as efficiently as feasible.
Prodsmart, which was primarily created for production management, streamlines all production-related processes for quicker workflows while making sure that every product constantly meets high standards. To give you trustworthy data in real time, this software links data from your manufacturing facilities to your back office.
Additionally, it offers you a clear perspective of your production floor along with a detailed dashboard that enables you to examine and modify jobs, timetables, and other obligations as necessary.
Why Choose Prodsmart?
- Openness on the production floor. You can keep track of everything that is happening on your production floor with Prodsmart. This contains details about your employees, company policies, work schedules, the status of the production, and more.
- Production knowledge. The programme gives you access to real-time information about your factory floor, enabling you to improve process optimization and realign operations as needed.
- Simple to use and intuitive. It has a low learning curve and makes it simple to streamline complicated production procedures.
7. Quick Base
Quick Base is a no-code facility management tool that seeks to boost operational effectiveness and concentrate crucial business data. By gathering, tracking, and organising information on a single platform, it streamlines your workflow. This system, which is extremely scalable and mobile-ready, is made to use best-in-class tools to automate manual procedures. It is one of the most wide apps for facility management systems and includes functions like asset search, inventory management, and maintenance request management.
There are three pricing tiers for Quick Base: Premier, which costs $30 per user per month; Platform, which costs $48 per user per month; and Enterprise, for which you would need to get a quote from the vendor.
Why Choose Quick Base?
- Application with No-Code. Not all business owners are knowledgeable about the inner workings of programming and IT, and not all of them have access to in-house technical expertise. Because of this, Quick Base was created as a no-code programme. By choosing this platform, you can operate and alter its system without having to go through time-consuming technical procedures.
- Trustworthy Asset Tracking. Running a business requires being careful about how your assets are being used. You can keep track of all of your resources in real-time using Quick Base’s asset and inventory management capabilities. When you need to increase your asset base, the system also includes procurement options.
- Management tools for maintenance requests. Even if you periodically inspect your facility for any damaged or malfunctioning building components, other maintenance concerns may inevitably arise that need your prompt attention. Quick Base features a maintenance request management solution that can alert you in real-time and record the incidents for later use so that you can keep track of these occurrences.
A software programme called ServiceNow Facility Management has solutions that enable you to make the most of your resources, enhance preventive maintenance, and match services to business priorities. This system was made to offer cutting-edge solutions to facility managers as one of ServiceNow’s top-tier products. You can use the platform to achieve organisational objectives for sustainability, operational effectiveness, employee productivity, and even cost management.
Because they do not make their payment plans available to the public, if you are curious in funding in ServiceNow Facility Management, be sure to contact their representatives for price questions.
Why Choose ServiceNow Facility Management?
- System for Unified Records. Managing a facility or a group of facilities involves processing a lot of data. You must know specifics about how each item is being used, including who is using it and how. You no extended have to waste time looking up information in several databases or ledgers when using ServiceNow Facility Management’s unified record system.
- Tools for thorough facility management. The time when you had to combine tools like spreadsheets and custom software is long gone. You can manage your facility using ServiceNow Facility Management’s complete solutions from a single interface. You should be able to handle your assets more simply as a result.
- Move management that is interactive. It might be challenging to plan changes to the way your facilities are used. It is simpler to shift your departments into alternative workspaces or distribute equipment appropriately when you use the interactive move management tool of ServiceNow Facility Management.
9. iLab Core Facility Management
An application called iLab Core Facility Management is made to assist users in handling their assets more wisely. It offers straightforward but effective features including resource scheduling, billing, client management, and publishing tracking. This is another facility management software alternative.
The system can also be coupled with identity management software, institutional financial systems, and other specialist programmes. The cost of iLab Core Facility Management is a yearly subscription. This needs to have every component needed to run the solution. You’ll require to get in touch with the vendor for a quote because the price is not made available to the public.
Why Choose iLab Core Facility Management?
- Resource Scheduling using intuition. Your operations depend on ensuring that your resources are allocated to the appropriate individuals at the appropriate times. You may easily manage every reservation by using the user-friendly resource scheduling interface provided by iLab Core Facility Management. This should make it feasible for you to gain a clear picture of how all of your resources are being used in the present.
- Easy-to-use request management. Handling requests for repairs and maintenance services when managing a large facility can be difficult. For this reason, iLab Core Facility Management includes a simple and simplified request management system that will alert you to any requests and let you rapidly address such demands.
- Capabilities in business intelligence. You maintain your facilities with funds from your business. This system offers a business intelligence tool that generates dynamic reports of any data connected to your facility management activities to guarantee that your budget is being utilised to the fullest extent possible.
10. CBRE Service
CBRE Service Insight A software programme called CBRE ServiceInsight was developed with facility managers, technicians, staff members, and management professionals in mind. This system, which is employed by prominent companies like Comcast, Nissan, Vulcan, and others, includes a potent command centre with mobile capabilities that can keep you informed about the condition of your facility at all times. Currently, CBRE ServiceInsight does not make its price information available to the public.
Be sure to contact the vendor for a quote if you are interested in buying their software solution.
Why Choose CBRE ServiceInsight?
Strong Command Center Simplified communication and effective documentation are essential to facility management. You may accomplish this with the aid of the robust command centre provided by CBRE ServiceInsight. It offers easy-to-use online documentation features that will keep your data current and available to all parties interested at all times, along with real-time notifications to keep your teams updated on the state of your facility.
- Mobile capabilities that are practical. If your company has many locations, you probably travel frequently. CBRE ServiceInsight provides handy mobility features to ensure that you are still monitoring your operations while you are relocating from one facility to another. You will be able to access your command centre whenever you want, from any location, thanks to this functionality.
- Excellent Analytics and Reporting Tools. Realizing the maximum potential of your activities requires having thorough understanding of the numbers they are producing. In order to help you simplify your data, this system also acts as business intelligence software with reporting and analytics tools. In this manner, you can understand how to enhance your workflow without having to spend hours analysing figures.
11. Nebulus Spaces
A white label application called Nexudus Spaces was created to assist business owners in managing coworking spaces. This comprehensive facility management solution was developed in 2012 and enables customers to manage bookings, create invoices, list events online, and even sell tickets. It is a completely integrated system with security and access control capabilities to safeguard your data. To make invoice generation simpler, the system now supports more than 50 payment processors.
Nexudus Spaces costs $85 a month for users 6 to 40; it is free indefinitely for the first five active users. If you want to sign up more members, Nexudus Spaces has a price calculator on their website that you may use.
Why Choose Nexudus Spaces?
- Control of Secure Access. Your facilities are crucial to your ability to make money. Since they are being used as intended, it is crucial for you to be aware of how your place is being used. You can refuse or allow access to your area using Nexudus Spaces’ access control, which makes it simpler to make the most of your facility.
- System with full integration. Nexudus Spaces not only provides tools for managing your coworking space, but it is also a fully integrated system with many capabilities to support various facets of your company. It offers its users help-desk capabilities, onboarding alternatives, and CRM systems to help you organise your business.
- Native mobile app. Users of the Nexudus Spaces software can access their accounts using a native app on their phones, tablets, or other mobile devices. It is now simpler for facility managers to work quickly when necessary. Additionally, it can let your members, staff, or clients to make payments, update information, and reserve meeting spaces online. This is another facility management software alternative.
OfficeSpace Software is a straightforward platform for facility management that was created to make it easy for customers to take care of their space. With a collection of tools that may operate flawlessly together, this programme enables you to abandon labor-intensive manual processing in favour of quick and contemporary methods. This mobile-ready platform’s real-time business data, reporting and analytics, and request management solutions are some of its standout features.
If this platform piques your interest, OfficeSpace Software is avalaible on a quote-by-quote basis. The costs will vary based on how many seats your company has.
Why Choose OfficeSpace Software?
- The Visual Directory It need not be difficult to manage your office. You may view your floor plans live with OfficeSpace. By doing this, you can sidestep having to walk around your office and be informed about which employee sits where and the condition of your facilities. It also includes a resource tracking tool that enables you to monitor other corporate resources like printers and fax machines.
- Management of moves. You will eventually need to move employees or departments to different offices as your business grows or undergoes changes. to easily accomplish this. No matter how straightforward or complicated a move may be, OfficeSpace Software provides a move management application that will enable you to handle it.
- Management of space. You must be aware of how your area is being used in addition to knowing where your staff are. You can comprehend every aspect of your workspace using OfficeSpace Software’s space management solution. As a result, you may allocate resources more wisely.
13. AiM Space Management
The AssetWorks AiM Enterprise IWMS Facility management solution includes AiM Space Management. It was developed to give facility managers greater accountability, transparency, visibility, and optimization. This system can handle aggregate data and prioritise work orders for more efficient facility operations. It comes with best-in-class functionality for property management, asset management, human resources, time attendance, and content/document management.
Do not be hesitant to contact the vendor for a price if you believe AiM Space Management is a right fit for your business.
Why Choose AiM Space Management?
- Asset database that is centralised. Maintaining records can be challenging when managing many facilities. You will no longer need to cope with several information silos thanks to AiM Space Management. All asset data will be centrally stored and organised by the system in the manner that you specify. Managers will find it simpler to get papers as needed as a result.
- Integrates with space planners and CAD. Maintaining correct square footage data on your assets is necessary to make the most of every square inch of your facility. Fortunately, AiM Space Management is built to easily interface with different CAD and space planners. By doing it this way, you can experiment with the layout of your area without having to move any office furnishings or equipment.
- Contact management is simple. This feature will be useful to you if you currently use or plan to use other AiM products. By doing so, you can connect your platforms’ contact information. By doing this, you may keep employee information current and promptly alert them to impending events like shutdowns or emergency tests. This is another facility management software alternative.
14. ARC Facilities
With the use of the programme ARC Facilities, managers and business owners can easily access vital information about their properties. This system offers tools for facility planning, emergency preparedness, and request management, enabling users to effectively manage operations and make the most of their resources. Additionally, it offers intelligent data archiving to centralise the most important data for your business, making it simpler to access any data from earlier years.
Please feel free to contact the vendor for pricing information if you believe that this software is the best choice for you. To better understand the features they provide before committing to a subscription plan, you may alternatively choose their free demo.
Why Choose ARC Facilities?
- Dashboard that is mobile-friendly. You can check a summary of how your workspace is being used on the ARC Facilities dashboard. You won’t have to spend time digging through mountains of paperwork to get the files you need; instead, you can access your O&Ms, drawings, and warranties in a matter of seconds. The best part about this is that any of your mobile devices can access all of these.
- Personalized Navigation. The ARC Facilities dashboard may be customised to your building’s style and data in addition to providing you with easy access to your key facility management documents. In other words, you can set up your dashboard so that it’s simpler for you and your team to visualise your facility.
- Information on all facilities in one facility. ARC Facilities provides a consolidated facility database that is available from any desktop or mobile device, just like the other software options on our list. You won’t have to worry about duplicate data or search through several databases to find specific files thanks to this functionality.
A maintenance programme called Infraspeak was created to support technical operations. It is packed with features, from building management to maintenance planning, and is simple to set up, completely flexible, and innovative. You may also feel secure knowing that you are investing in a dependable programme because this facility management system is used by prominent multinational companies like Siemens, Intercontinental Hotels & Resorts, Domino’s, and Holiday Inn Express. This is another facility management software alternative.
There are presently three plans for Infraspeak’s pricing: the Start package, the Pro package, and the Enterprise package. The two other compensation plans are only available by quote, while the first one currently costs €24/month.
Why Choose Infraspeak?
- Maintenance that is preventive and corrective. When you can plan routine maintenance sessions, why wait for your employees to request facility repairs? You can use Infraspeak to plan out every maintenance procedure beforehand, freeing up your time and effort for execution and analysis. By doing so, you’ll be able to avoid downtime and expensive repairs.
- Building and Asset Management. Make certain you are up to date on the situation, problems, and financial details of all of your assets. You can manage all of your locations and buildings on one platform with Infraspeak’s comprehensive asset and building management tools.
- Planner for Infraspeak. For many businesses, Infraspeak performs double duty as a project planner and a facility management tool. It makes it simple for complex teams with busy managers to balance the duties involved in daily operations, which facilitates workflow optimization.